Automated Receipts for PDF Filings

Date: 08/12/2014
Category: NVDC Updates

AUTOMATED E-MAIL RECEIPTS FOR .PDF FILINGS

As part of the National Vessel Documentation Center’s continuous process improvement effort, enhancements have been made to the .pdf filing process. Customers who file instruments via NVDC.PDF.FILING@uscg.mil will receive automated e-mail notification receipts. The automated e-mail response will include the subject line of the submission, the date and time received as well as the number of pages received.

E-mail responses with the Subject line: "National Vessel Documentation Center - Submission Received" indicates the submission was successful and requires no further action.

E-mail responses with the Subject line: "National Vessel Documentation Center - Submission Not Accepted" indicates the submission does not meet the .pdf format requirement. Details will be included in the body of the e-mail, such as "The attached file 'image001.jpg' is invalid because it is not in PDF format." Customers receiving this message are advised to review submissions, ensure all attachments are in the correct format, and re-send.

In order to facilitate this process, all e-mails should be sent formatted in plain text, without .html generated signature blocks, digital signatures, or pre-set features (such as decorative backgrounds or company logos).

Only .pdf documents will be accepted (no .docs, .docx, .xls, etc.). Documents such as the CG7042 Authorization for Credit Card Transactions, CG1340 Bill of Sale, CG1258 Application for Initial, Exchange, or Replacement of Certificate of Documentation; Redocumentation, mortgage(s), etc. should be sent as separate attachments.

Additional attachments generated as part of an .html e-mail will be removed, but should not negatively affect submissions.

Customers should not reply to these messages, as they are sent from an unmonitored e-mail address. 

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